Human Resource Assistant (Temporary)

About the role

Oxfam GB in Malawi is seeking a Temporary Human Resource Assistant to support recruitment, staff administration and HR operations. The role contributes to Oxfam's mission by ensuring smooth HR processes and compliance across the country office.

Key responsibilities

• Provide recruiting support to hiring managers, manage long‑list and short‑list trackers, and coordinate application handling.
• Maintain accurate staff files, ensuring all required documents are filed promptly.
• Process medical expense claims, flag anomalies to the HR Officer and ensure timely payment to service providers.
• Manage the leave tracking system and keep leave records up‑to‑date.
• File objectives, performance reviews and improvement plans; monitor HR KPIs such as mandatory trainings and compliance.
• Collaborate with Finance to process statutory contributions and pension payments each month.

Required profile

• Diploma or degree in Human Resource Management or Business Administration.
• Minimum two years of experience in HR, office or administration, preferably within an NGO.
• Experience in recruitment, knowledge of labour law and office management.
• Strong organisational skills, ability to work under pressure and sensitivity to gender and cultural diversity.
• Commitment to Oxfam’s feminist principles, empowerment, accountability and inclusion.

Required skills

• Proficient use of MS Office (Word, Excel, PowerPoint).
• Experience with HRIS and email systems.

What we offer

• Competitive salary and flexible working options.
• Generous pension scheme, annual and additional leave allowances.
• Company sick pay, life assurance and other employee benefits.
• Learning and development opportunities through in‑house courses, e‑learning and on‑the‑job training.