Business Administration Manager

About the role

The Business Administration Manager will lead administration and fleet operations for World Vision Malawi, providing strategic advice to the National Office and ensuring that all support services meet organisational standards.

Key responsibilities

• Lead the administration and fleet management functions across all zones.
• Develop, implement and review policies, standards and procedures for procurement, administration, fleet, safety and security.
• Design and execute a fleet procurement and replacement plan, including lifecycle management and cost‑effective insurance.
• Oversee office space, furniture, equipment and supplies, establishing standards for facilities management.
• Manage inventory, purchasing, budgeting and cost monitoring for the administration function.
• Coordinate facilities services, maintenance activities and external tradespersons.
• Identify and resolve system, structural and procedural bottlenecks affecting service delivery.
• Review and update support service policies to align with ministry objectives.

Required profile

• Proven leadership experience in administration and fleet management.
• Strong background in policy development and implementation for procurement, safety and security.
• Ability to assess team capacity and ensure value‑added services to the Ministry.
• Experience managing budgets, inventory and facilities in a multi‑site environment.
• Analytical mindset with capacity to produce reports and make recommendations on vehicle disposal and replacement.

Required skills