Administrative Officer – Office Management

About the role

Right to Care Malawi is seeking an Administrative Officer to provide essential administrative and logistical support for its HIV and health‑care programmes. The role will work closely with the Chief of Party to ensure smooth planning, coordination and delivery of project activities at the Mzuzu Hub Office.

Key responsibilities

• Coordinate local and national travel for staff, including accommodation and transport arrangements.
• Attend programme and operations meetings to capture schedule changes and update logistics.
• Manage guest and client schedules, ensuring smooth visits to RTCM facilities.
• Collect signatures for event attendance, process reimbursements and liquidations, and handle invoicing for project activities.
• Maintain staff airtime lists and ensure timely distribution.
• Resolve day‑to‑day administrative and operational issues across departments.
• Monitor, stock and order office supplies such as stationery and copy toner.
• Prepare documents, reports, memos, letters and forms as required.
• Provide coverage for team members during absences and perform other assigned duties.

Required profile

• Advanced diploma in Business & Administration.
• Minimum of 4 years experience in a similar administrative role.
• Proven ability to handle confidential information and manage a high workload.
• Strong organisational skills and attention to detail.
• Experience in HIV/AIDS prevention, care or support is desirable.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint).