Executive Associate – Fixed‑Term (G‑6) in Lilongwe

About the role

The Executive Associate provides high‑level administrative and operational support to the UNICEF Malawi Representative. Working closely with senior leadership, the role ensures smooth office functioning, effective stakeholder engagement, and timely execution of strategic priorities.

Key responsibilities

• Manage the Representative’s calendar, correspondence, and travel arrangements.
• Coordinate internal and external communications on behalf of the office.
• Monitor budgets, support procurement processes, and ensure compliance with UNICEF financial policies.
• Track project timelines, resources, and deliverables to keep initiatives on schedule.
• Maintain accurate records, vendor files, and office documentation.
• Facilitate stakeholder meetings, prepare briefing materials, and follow up on action items.

Required profile

• Secondary education in business administration, public administration, finance, communications, or related fields.
• At least 6 years of experience in administration, executive support, procurement, budget monitoring, or project coordination.
• Demonstrated ability to handle sensitive information with discretion.
• Strong organizational and multitasking skills in a fast‑paced environment.

Required skills

What we offer

• Opportunity to contribute to UNICEF’s mission of improving children’s lives.
• Professional development within a global humanitarian organization.
• Competitive compensation and benefits package.