Research Ethics (REC) Administrator

About the role

MUBAS in Blantyre is inviting applications for a Research Ethics (REC) Administrator who will head the REC Secretariat and oversee its day-to-day operations. The role coordinates research proposal submissions and reviews, manages REC meetings and communications, and ensures REC activities comply with institutional, national and international ethical standards. It reports directly to the Head of Research and Innovation and is offered as a fixed-term contract of three years, with the possibility of renewal.

Key responsibilities

• Assist researchers in submitting documents to the REC in line with guidelines and SOPs, and guide them on requirements, timelines and compliance obligations.
• Hold awareness sessions for faculty, students and other stakeholders on REC operations.
• Screen application packages for completeness and eligibility before REC review, and track proposals through review and approval.
• Review amendments and responses to queries, then forward satisfactory ones to the REC Chairperson and designated members for final approval.
• Coordinate the protocol review process, including assigning reviewers and following up on time.
• Organize REC meetings, prepare agendas, and ensure accurate recording and circulation of minutes.
• Manage the Secretariat's daily administration, including correspondence, filing and database management.
• Oversee REC revenue streams, including fee collection, financial records and reporting.
• Plan, monitor and evaluate REC activities to ensure efficiency and compliance.

Required profile

• Master's degree in Applied Ethics, Bioethics, Engineering Ethics, Business Ethics and Compliance, Public Health, Law, Business Studies, Applied Sciences, Technology, Social Sciences or a related field.
• At least four years' experience in research ethics, research management or related regulatory/compliance work.
• Demonstrated knowledge of the research regulatory environment in Malawi, including NCST procedures, intellectual property rights and relevant national legislation.
• Strong understanding of university structures, culture and research contexts across diverse academic disciplines.
• Proven administrative and organizational skills, able to manage multiple tasks and deadlines.

Applications with copies of qualifications and a detailed CV with two traceable referees must be sent electronically by 12 December 2025, indicating the position in the subject line; only electronic applications are accepted.