Office Assistant

About the role

The Office Assistant will ensure the office environment in Ntcheu remains clean, safe, and functional while providing essential administrative support to the HRSA Programme. This role combines facilities upkeep with routine office tasks to keep daily operations running smoothly.

Key responsibilities

• Maintain cleanliness and hygiene in offices, bathrooms, kitchen, and surrounding areas.
• Support administrative duties such as photocopying, printing, binding, and moving office items.
• Facilitate mail circulation, monitor consumables, and assist with meeting refreshments.
• Ensure office equipment (photocopiers, printers) is operational and report issues.
• Provide reception support: welcome visitors, direct guests, and keep the reception area professional.
• Load and unload office supplies and secure the premises at the end of each day.
• Adapt to emergency situations and flexible working hours as needed.

Required profile

• Minimum Malawi School Certificate of Education (MSCE) or equivalent.
• At least 1 year experience as an Office Assistant or Cleaner; INGO experience is a plus.
• Basic computer literacy and ability to write simple reports in English.
• Strong communication, customer service, and teamwork skills.
• Commitment to Save the Children values and safeguarding principles.

Required skills

• Operation of office machines such as photocopiers and printers.
• Proficiency with Microsoft Outlook, Word, and Excel.