Grants and Administration Officer

About the role

MUBAS, in collaboration with LiGHT, is running a research project on the critical and transparent evaluation of large language models for clinical use in low- and middle-income countries. It is inviting applications for a Grants and Administration Officer based in the Department of Public and Environmental Health Sciences, reporting directly to the Malawi Principal Investigator. The position lasts ten months and is not renewable.

Key responsibilities

• Manage the full grant lifecycle in line with donor and institutional requirements, ensuring compliance with sponsor regulations, institutional policies and international research governance standards.
• Monitor contractual obligations, reporting timelines and deliverables; maintain grant files including agreements, amendments, subawards and correspondence.
• Support audit-ready documentation and coordinate internal audits.
• Track expenditures against approved budgets, prepare financial forecasts and variance analyses, and review expense requests, procurement actions and financial justifications.
• Oversee procurement, prepare financial reports for donors and oversight bodies, and contribute narrative progress reports.
• Identify financial and operational risks and recommend mitigation strategies.
• Support travel planning, workshops and coordination meetings; administer staffing logistics, contracts and time allocation tracking.
• Ensure data retention complies with donor and institutional policies, assist in preparing new funding proposals and provide financial inputs into sustainability planning.

Required profile

• A university degree in Accounting, Finance, Administration or a closely related field.
• Previous experience in managing research grants.

To apply, send your application, copies of relevant qualifications and a detailed CV with two traceable referees by 13 February 2026; late applications will not be considered and only shortlisted candidates will be contacted.