Administration Officer (Fixed-Term)

About the role

A Christian charity with 75 years of experience supporting vulnerable children works in nearly 100 countries with more than 31,000 staff. It is hiring a local, fixed-term Administration Officer to support the National Office with goods and services procurement, asset management, outsourced services and expatriate support.

Key responsibilities

• Coordinate and consolidate departmental needs, maintain a monthly purchase plan and initiate purchase requisitions for National Office departments
• Work with Supply Chain Coordinators and SFO Reporting to source goods and services and to obtain accurate project and NO expense codes
• Facilitate timely payment of routine services and blank POs (airtime, fuel, office bills, rentals, security, vehicle maintenance, insurance)
• Follow up on delivery, resolve supplier queries, receive goods and attach Goods Received Notes, and submit received invoices bi-weekly to Accounts Payable
• Maintain safe custody of assets, keep inventory and asset registers up to date, and coordinate disposal of obsolete equipment
• Support expatriate housing, onboarding and exit processes, and implement OSHA requirements and first aid and fire safety training
• Oversee outsourced cleaning, security and facility management, contribute to service level agreements and contract monitoring, and support tenancy agreements for expatriates
• Manage communication systems (phone, fax, correspondence) and set and monitor performance standards for direct reports, including mentoring and coaching

Required profile

• Diploma in Business Administration, Procurement and Logistics/Supplies Management, or equivalent, from a recognised institution
• At least 3 years of work experience in stores management and asset management at a supervisory level
• Preferred: Bachelor's degree in the same fields, courses in asset and stores management or warehouse management, knowledge of estate management and guest relations
• Local applicants only

Required skills

• Database use and report generation
• Word processing and spreadsheets
• English written and spoken
• Planning, organisation and teamwork in a diverse environment