Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the United Nations Resident Coordinator, ensuring smooth operation of the front office, effective schedule management, and coordination of logistics and communications.

Key responsibilities

• Maintain the Resident Coordinator’s calendar, arrange meetings, provide protocol coverage, and act as interpreter or minute‑taker when required.
• Prepare briefing materials, draft correspondence, manage travel arrangements, and follow up on trip reports and travel claims.
• Maintain contact lists, organize official events, and support inter‑Agency coordination meetings and UNCT meetings.
• Manage filing systems in Teams/SharePoint, screen incoming communications, and coordinate driver activities.
• Provide general administration support, including contract administration, budget, finance, HR matters, and data analysis.

Required profile

• Minimum seven years of executive or administrative support experience (five years with a university degree).
• Experience within the UN system or comparable international organizations.
• Strong discretion, confidentiality, and ability to work under pressure.
• Proficiency in English and French.

Required skills

• Experience with enterprise resource planning systems such as UMOJA.
• Proficiency in Microsoft Teams and SharePoint for document management.
• Data analytics and preparation of presentations and reports.