Admin Assistant Internship – Records & Office Support

About the role

UN Women is seeking three Admin Assistant Interns to support the Country Office in digitising historical administrative and financial records and assisting with an ongoing office space reorganisation. The role offers practical exposure to records management, document digitisation and day‑to‑day office operations within an international organisation.

Key responsibilities

• Scan and digitise manual financial vouchers and supporting documents from the ATLAS ERP period.
• Label and organise scanned files according to established filing protocols.
• Assist in categorising digital files within the document management system or shared drives.
• Support indexing and archiving of both physical and electronic records, ensuring compliance with retention policies.
• Identify incomplete or missing documentation for follow‑up.
• Provide general administrative support to the Operations Unit, including filing, document handling and basic office coordination.
• Help with office space reorganisation: sorting, labelling and relocating files, equipment and supplies.
• Assist with inventory checks and basic asset tagging.

Required profile

• Enrolled in a university programme or recent graduate interested in administration and records management.
• Strong attention to detail and ability to follow standard operating procedures.
• Understanding of confidentiality and data‑protection standards when handling sensitive documents.

Required skills

• Document scanning and digitisation.
• Digital file organisation and indexing.
• Basic records management practices.

What we offer

• Hands‑on experience with document digitisation and electronic archiving.
• Exposure to UN operational procedures, compliance standards and documentation processes.
• Development of administrative and operational support skills within a global organisation.