Senior Administrative Assistant

About the role

The Senior Administrative Assistant provides high‑level support to a senior director and a large work group, ensuring confidential and efficient administrative operations. This role combines detailed data handling, meeting coordination, and team leadership to advance the department’s objectives.

Key responsibilities

• Enter, research, retrieve, and format complex electronic data for the work group.
• Draft, proofread, and manage records, documents, and correspondence on behalf of senior leadership.
• Schedule large and complex meetings, record minutes, coordinate travel, and prepare agendas and itineraries.
• Oversee data report creation, tracking, and dissemination, and may direct other assistants.
• Communicate with international staff to ensure accurate information flow and process compliance.
• Administer program‑specific tasks, gather and evaluate data, and support child‑protection reporting requirements.
• Perform general office support such as answering phones, routing calls, and handling logistical tasks like ordering supplies and arranging shipments.

Required profile

• Demonstrated ability to maintain strict confidentiality.
• Strong organizational skills with a focus on outcomes and process expertise.
• Commitment to child protection policies and the organization’s ethical standards.
• Experience leading or supervising other administrative assistants.
• Excellent written and verbal communication skills.

Required skills