Office Assistant

About the role

Save the Children is seeking an Office Assistant for its HRSA Programme in Ntcheu. The role ensures the office environment remains clean, safe and professional while providing essential administrative support to keep daily operations running smoothly.

Key responsibilities

• Maintain cleanliness and hygiene of office premises, including bathrooms, kitchen and surrounding areas.
• Perform administrative tasks such as photocopying, printing, binding, moving office items and general office support.
• Facilitate mail circulation and monitor office consumables.
• Assist with meetings, refreshments and ensure office equipment (photocopiers, printers) functions properly.
• Provide reception duties when required, welcoming visitors and maintaining a professional reception area.
• Load and unload office supplies and ensure the premises are securely locked at the end of each day.
• Support programme and support teams in day‑to‑day office operations and adapt to emergency situations as needed.

Required profile

• At least a Malawi School Certificate of Education (MSCE) or equivalent; a Certificate in Secretarial Studies is an advantage.
• Minimum 1 year experience as an Office Assistant or Cleaner; experience with an INGO is a plus.
• Basic computer literacy with ability to use Outlook, Word and Excel.
• Ability to speak, write and understand simple English and produce simple reports.
• Good communication, customer service, self‑motivation and teamwork skills.
• Commitment to Save the Children values and safeguarding principles.

Required skills

• Operating office machines such as photocopiers and printers.
• Proficiency in Microsoft Outlook, Word and Excel.