District Office Assistant

About the role

The District Office Assistant will provide essential administrative support to the Pact team as it rolls out the ACHIEVE program in Malawi. The role includes maintaining clean and ready workspaces, handling front‑desk duties, assisting with procurement, coordinating meetings, and supporting transportation logistics.

Key responsibilities

• Clean all working spaces and storage rooms on a daily basis.
• Support the Administration Assistant by documenting receipt of goods and services and following up with suppliers for required tax documentation.
• Maintain a register of preferred vendors for each province where Pact operates.
• Update and manage the asset/inventory register for the Pact Malawi office and its districts.
• Prepare documents, coordinate meetings, and maintain both paper and electronic filing systems.
• Ensure staff have access to, understand, and use all necessary administrative forms.
• Verify that supporting documents for financial transactions are accurate and submitted to finance.
• Copy and file correspondence and documents in accordance with the established filing system.

Required profile

• Ability to perform routine cleaning and maintain tidy office environments.
• Strong attention to detail for handling procurement documentation and vendor registers.
• Organizational skills to manage filing systems and coordinate meetings.
• Basic understanding of administrative processes and financial documentation support.
• Willingness to work on‑site in the Pact Malawi office and its district locations.

Required skills