Records Officer (UM8)

About the role

The University of Malawi is advertising one internal vacancy for a Records Officer (UM8). The post covers the processing, preservation and disposition of official university records, the maintenance of records databases and the organisation of records management training for staff.

Key responsibilities

• Take part in developing and reviewing existing university records management systems, policies, strategies and regulations.
• Monitor and implement records management policies, strategies, systems and regulations across the University.
• Process, preserve and dispose of print and electronic official university records.
• Create and maintain a database so that information can be retrieved quickly, and audit information created and presented for storage.
• Organise training for staff on records management and its use.
• Manage all aspects of records transfer and disposal, and manage the risks associated with university records.
• Produce a consolidated records index for the University.

Required profile

• Bachelor's degree in Records Management or a relevant field.
• 6 years of relevant work experience in a comparable setting.

To apply, send a cover letter naming the post, copies of certificates and a detailed CV with three traceable referees to the Registrar, University of Malawi, P.O. Box 280, Zomba, by 28 March 2025. Only shortlisted candidates will be acknowledged.