Administration Assistant

About the role

Pact is seeking an Administration Assistant to provide comprehensive administrative support for the rollout of its ACHIEVE programs. The role involves coordinating travel, procurement, and front‑desk activities while ensuring compliance with organisational policies.

Key responsibilities

• Arrange travel logistics, accommodation, and conference facilities for program staff.
• Conduct market research to identify potential suppliers and gather pricing information.
• Prepare and issue procurement documents such as requests for quotations, analyse quotations, and manage the reference‑check process.
• Issue local purchase orders and maintain up‑to‑date procurement files.
• Track receipt of goods and services, and follow up with suppliers for tax and documentation requirements.
• Maintain registers of preferred vendors and asset/inventory for Pact Malawi.
• Provide front‑desk support, including meeting coordination, minute‑taking, scheduling, and filing (paper and electronic).

Required profile

• Strong organisational skills with the ability to manage multiple administrative tasks.
• Attention to detail in procurement processes and documentation.
• Ability to work collaboratively with program teams and external suppliers.

Required skills

What we offer

• Opportunity to contribute to impactful development programs across Malawi.
• Experience in a dynamic international nonprofit environment.